Instructions for posting Point West Rotary Newsletter

1. Convert the newsletter document to an Acrobat pdf file.

2. Then, using your Internet Explorer browser, go to http://www.princetonim.com/IMlogin.cfm

• Login in using your email address: Your email (i.e. name@domain.com)
• password: Your PWR website password

3. Once logged in click on “• Point West • Sacramento Rotary.”

4. The club’s “Help Page” will appear. Click on “Main Menu” in the upper left hand corner of the page.

Note: To skip the "Help" menu in the future click on the button at the bottom titled "When I log in, skip this Help page and bring me straight to update the Point West - Sacramento Rotary website." See screen shot below. The next time you login you will go to the Main Menu. .

However, when you login in the future your first page will be the "Home Page" and you will be tempted to click on "Newsletter." By adding the new newsletter to the current "Newsletter" page you won't be adding it to the archive. Note this FAQ:

"Q. Newsletters are not going to the archive page.

If newsletters are not going into the archive it may be due to the way you are adding them to your website. You do not want to add a new newsletter by going to the current newsletter and clicking the “edit this page” link. Although this is a very intuitive way to add a new one, you are in fact instead editing the current newsletter. So when you replace it with another one, you are replacing the current one.

To automatically archive the newsletters, please instead go to the Main Menu and then to the Newsletter menu. From there, choose "Add HTML newsletter" or “Add PDF or Word newsletter.” Adding the newsletter in this way will automatically archive the current newsletter so that you will not loose it.

Note that you can also add any missing newsletters in the same way. They will be organized automatically by date, so that if you add items with a date prior to the current newsletter, they will automatically go into the archive."

5. After clicking on “Main Menu” now click on the “Newsletter/Press Release” option.

6. On the “Newsletter/Press Release” menu, now click on “Add/PDF or Word Newsletter/PR”

7. On the “Editing Page” insert the “Newsletter Date” and “Title or Summary (optional).” Click on “browse” to the right of the “Newsletter - PDF Format:” box. Navigate to the newsletter on your computer. Then click on the “Save” button at the bottom of the screen.

8. After the newsletter is “saved” the screen below will appear.

Warning: Before you can email a newsletter you must post the newsletter onto the web site. To do this click on “My Pages” in the upper right-hand corner.

9. Navigate to the “Newsletter” link on the “My Pages” page, then click on “Publish” on the line for the current newsletter.

10. After “Publishing” the newsletter click on “Main Menu” at the top of the page. Now click on “Newsletter/Press Release” link.

11. On the next page, click on “Email Newsletter/PR.”

12. On the “Newsletter/Press Release Menu: Email Newsletter/PR” page (see below) you can edit the email message that is sent out with the links to the newsletter. Type the new “text” in the box “Optional Email Message and/or Announcement.” For example, you may want to add a special announcement or a last minute notice. The new text can be in different colors and you can also add a hyperlink to another location, such as a link to a photo album.

13. To preview the out-going email click on “preview” (see above illustration). Below is a sample of the out-going email. If you are satisfied with the out-going email, click on “send Newsletter.” Otherwise, click on “cancel” which will send you to the editing page (see illustration in step 12).

14. From the editing page you can also preview the email recipients.

15. After “publishing” the newsletter, click on “log out.”